AI Capture Manager

With human approvals at every step, it allows bid teams to:

• Create and manage an organisational library of source material.
• Upload client-issued tender documents for a specific Request for Tender.
• Upload bid-specific competitor intelligence.
• Evaluate likely competitors against the tender assessment criteria.
• Evaluate our own organisation against the same criteria.
• Generate competitive radar charts comparing ourselves and our competitors.
• Identify key discriminators, vulnerabilities and risk areas for bid team approval.
• Draft a detailed Black Team competitive analysis report in Microsoft Word for bid-team finalisation and wider stakeholder approval.
• Use approved Black Team outputs to develop win themes, defensive themes, feature-benefit-proof sound bites and ghosting statements.
• Draft a detailed Blue Team strategy report in Microsoft Word, enabling organisational approval of the bid strategy
• Map approved Blue Team strategy to the response structure required by the RFT, identifying exactly which themes, facts and evidence must appear in each section of the proposal.
• Generate Pink Team storyboards for every response document, showing the planned content, key messages, evidence requirements and missing information.
• Draft Red Team response documents using only approved storyboards, sound bites, factual snippets and organisational source material.

The AI-assisted analysis and drafting work can be completed far faster than traditional manual preparation. The review gates then ensure that each step in the process is grounded in human approval of previous stages; by the time the proposal reaches Gold Team, the bid team is no longer relying on uncontrolled AI output. They are refining a proposal built from approved strategy, approved evidence and approved messaging.